Privacy Policy
Last updated: [DD Month 2026]
Magnifica Event Planning (“Magnifica”, “we”, “us”) designs, produces and manages corporate events from Dubai, United Arab Emirates. This policy explains what personal information we collect through magnificaevent.com, why we collect it, who we share it with, and the choices you have.
If anything here is unclear, write to us at marketing@magnificaevent.com — we would rather explain it than leave you guessing.
1. Who is responsible for your information
Magnifica Event Planning is the data controller for the information described in this policy.
| Address | Building 44, Al Fahidi Building, Bur Dubai, Dubai, United Arab Emirates |
| marketing@magnificaevent.com | |
| Phone | +971 56 683 1278 |
| Trade licence | [Insert licence number and issuing authority] |
2. What this policy covers
This policy applies to magnificaevent.com and to enquiries you send us through the site, by email or by phone.
It does not cover:
- Personal data we process on behalf of a client during an event project — for example a guest list or delegate registration file. In those cases the client is the controller and their own privacy notice applies. We act as a processor under our contract with them.
- Third-party websites we link to, including our social media profiles. Those platforms have their own policies.
3. Information we collect
3.1 Information you give us
When you complete the consultation form, request a quote or contact us directly, we collect:
- Name and company or organisation
- Email address and phone number
- Event type and indicative budget range
- Your brief — whatever you choose to tell us about the event you are planning
Only your name and email are required. Everything else is optional, and you are free to leave out anything you would rather not share at first contact.
If we go on to work together, we will also process information needed to run the project — contact details for your team, venue and supplier coordination details, and billing information.
3.2 Information collected automatically
When you visit the site, our hosting provider and analytics tools record:
- IP address and approximate location (city or country level)
- Browser type, device type, operating system and screen size
- Pages viewed, time on page, referring website and exit page
- Date and time of visit
3.3 Information from other sources
We may receive your details from a colleague who refers you, from a mutual contact, or from a public professional profile such as LinkedIn where you have made those details available for business enquiries.
We do not buy marketing lists, and we do not collect sensitive personal data — health information, religious or political beliefs, biometric data or similar — through this website.
4. Why we use your information
| What we do with it | Why we are allowed to |
|---|---|
| Reply to your enquiry and prepare a proposal | Taking steps at your request before entering a contract |
| Deliver an event we have been engaged to produce | Performance of our contract with you |
| Issue invoices and keep accounting records | Legal obligation under UAE commercial and tax law |
| Send occasional updates about our work | Your consent — withdrawable at any time |
| Measure how the website is used and improve it | Your consent for analytics and advertising cookies |
| Protect the site against fraud, spam and abuse | Our legitimate interest in keeping the site secure |
We do not make decisions about you by automated means alone, and we do not profile you for any purpose that produces a legal or similarly significant effect.
5. Cookies and tracking
Our site uses cookies and similar technologies in three groups:
Strictly necessary — required for the site to function, including session management and spam protection on our forms. These cannot be switched off.
Analytics — Google Analytics 4, which tells us which pages are read, how visitors arrive and where they leave. Data is aggregated; we do not use it to identify individuals.
Advertising — Meta Pixel, which lets us measure whether our advertising reaches the right audience and reduces wasted spend on people who have already contacted us.
You can refuse or withdraw consent for analytics and advertising cookies at any time through the cookie banner, and you can clear or block cookies in your browser settings. Blocking strictly necessary cookies may stop parts of the site working.
Our site does not currently respond to browser “Do Not Track” signals, because no common standard for handling them has been agreed.
6. Who we share information with
We share personal information only where there is a reason to, and only with:
- Service providers who work for us — website hosting, email delivery, analytics, cloud storage and accounting software. They act on our instructions and are not permitted to use your information for their own purposes.
- Event suppliers, where a project requires it — venues, catering, audiovisual, production and staffing partners. We share only what each supplier needs to do their part.
- Professional advisers — auditors, insurers and lawyers, where necessary.
- Authorities, where we are legally required to disclose information or need to establish or defend a legal claim.
We do not sell your personal information, and we do not rent or trade it for marketing purposes.
7. International transfers
Magnifica operates in the UAE and Saudi Arabia and works with clients across the Middle East, Europe and Asia. Some of our providers store data outside the UAE.
Where we transfer personal data abroad, we rely on one of the routes permitted under UAE law: transfer to a country recognised as offering adequate protection, contractual safeguards obliging the recipient to protect the data to UAE standards, or your explicit consent.
You may ask us which safeguard applies to a specific transfer.
8. How long we keep it
| Information | Kept for |
|---|---|
| Enquiries that do not become projects | [24] months from last contact |
| Client project records | Duration of the engagement plus [insert] years |
| Accounting and tax records | As required by UAE law — currently at least 5 years |
| Marketing consents | Until you withdraw consent |
| Website analytics | [14] months |
When a retention period ends we delete the information or anonymise it so it can no longer be linked to you.
9. How we protect it
We use encrypted connections (HTTPS) across the site, restrict access to enquiry and client data to team members who need it, keep our website software and plugins updated, and hold event files in access-controlled cloud storage.
No system is completely secure. If a breach occurs that is likely to put your rights at risk, we will notify the relevant authority and, where required, contact you directly.
10. Your rights
Under the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021) you have the right to:
- Be informed about how your data is processed
- Access the personal data we hold about you
- Correct data that is inaccurate or incomplete
- Request deletion of your data
- Restrict or object to certain processing
- Receive your data in a structured, portable format
- Withdraw consent at any time, without affecting processing already carried out
If you are in the European Economic Area or the United Kingdom, equivalent rights apply to you under the GDPR and UK GDPR, including the right to lodge a complaint with your national supervisory authority.
To exercise any right, email marketing@magnificaevent.com. We will respond within 30 days. We may ask for proof of identity before acting on a request, so that we do not disclose your information to someone else.
Exercising these rights is free. We will only charge a fee, or decline, if a request is clearly unfounded or repetitive — and we will explain our reasoning if that happens.
11. Marketing
If you ask us to keep you updated, we may send occasional emails about our work and industry events. Every email carries an unsubscribe link, and you can also reply asking to be removed. Unsubscribing does not affect our ability to contact you about a project already underway.
12. Children
Our services are directed at businesses and organisations, not individuals under 18. We do not knowingly collect personal data from children through this website. If you believe a child has provided us with information, contact us and we will delete it.
13. Changes to this policy
We may update this policy as our services or the law change. The “last updated” date at the top always reflects the current version. For significant changes affecting how we use your information, we will place a notice on the website or contact you directly.
14. Contact and complaints
Questions, requests and complaints about privacy:
Magnifica Event Planning Building 44, Al Fahidi Building, Bur Dubai, Dubai, UAE marketing@magnificaevent.com · +971 56 683 1278
If you are not satisfied with our response, you may complain to the UAE Data Office, the federal supervisory authority for personal data protection.
Before you publish — items to complete
Placeholders in square brackets need your input:
- Last updated date — the date you publish.
- Trade licence number and issuing authority (DED or the relevant free zone).
- Retention periods — the bracketed figures are common defaults, not decisions. Set them to match how long you actually keep files.
- Data Protection Officer — the PDPL requires one in certain cases, such as large-scale processing or processing that carries high risk. If you appoint one, add their contact details to section 1.
- Cookie banner — section 5 promises consent controls. Install a consent plugin (Complianz, CookieYes or similar) so the promise is true, and make sure Google Analytics and Meta Pixel only fire after consent.
- Sub-processor list — consider naming your main providers (hosting, email, CRM) in section 6. Clients running procurement checks usually ask.
This is a drafting aid, not legal advice — I am not a lawyer. Have a UAE-qualified lawyer review it before publishing, particularly on cross-border transfers and DPO requirements. The Executive Regulations under the PDPL are the detailed rulebook, and public sources currently disagree about their status, so a local adviser is worth the hour.